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Centre Region Council of Govt/Schlow Library

State College


Head of Advancement Services

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Job Description/Requirements

This position is responsible for managing donor-centered
development programs to support public library services through various approaches such as fundraising, marketing, communication, and building relationships with donors. The role requires working closely with Schlow Centre Region Library Board of Trustees and the Schlow Library Foundation to establish and maintain long-term relationships with donors, oversee development activities, and find ways to inform the community about library services and events to both users and non-users. The position is also expected to be committed to the mission, vision, and values of the Centre Region Council of
Governments and the Schlow Centre Region Library.

DUTIES AND RESPONSIBILITIES: The duties described below are indicative of what the Head of Advancement Services may be asked to perform. Other duties may be

1. Professional and Administrative
● Develop, implement and evaluate the success of a comprehensive donor relations program which appropriately and consistently promotes interaction with and recognition of donors at all levels, and supports the prospect management process.
● Work collaboratively with Schlow Library Foundation, Schlow Library Board of Trustees, community volunteers, library employees, Centre Region Council of Governments employees, and local elected officials to accomplish goals.
● Work with donors, attorneys, trust officers and others to enhance bequests and planned gifts.
● Schedule and implement mail and online campaigns, special events, sponsorships and special projects.
● Analyze library user and donor data and utilize results to improve fundraising and messaging effectiveness.
● Prepare and monitor development and communications activity budgets.
● Oversee selection and use of donor management software, direct mail services, online donation services and other necessary development resources.

2. Communications
● Prepare key points and concepts for development communications pieces and activities.
● Prepare stakeholder messaging, brochures, portions of grant applications, social media posts, patron service update emails, and other communications.
● Independently conceptualize, collaborate with colleagues and/or stakeholders, and/or produce graphic design of publications for in-house or outsourced design
and production.
● Represent or speak for the library at community events and organizations when designated.

3. Supervision:
● Supervise and evaluate staff, as assigned, including those who process gifts and manage data. Responsibilities include report preparation, systems documentation,
records maintenance, timeliness and efficiency of gift processing, reconciliation and transfer of funds to appropriate accounts, and the deposit and
acknowledgment of gifts.

QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required at the time of hire or for the continuation of employment.

● A Bachelor's Degree in a major that supports the successful accomplishment of the duties and responsibilities as identified herein
Any combination of professional experience and training that demonstrates the ability to fulfill the requirements of the Head of Advancement position will be
● Library or non-profit experience preferred.
● Fundraising experience preferred.
● Valid PA driver’s license.

● Ability to establish personal relationships that support good donor stewardship and gift cultivation.
● Ability to maintain cooperative, collaborative relationships with donors, staff, volunteers, elected officials, and the public.
● Well-versed in digital communications platforms.
● Good working knowledge of charitable giving laws and regulations.
● Ability to utilize and learn a variety of software and social media, including Google Suite, and other platforms such as Canva, and Emma.
● Knowledge of the Centre Region and its organizations and businesses.
● Demonstrated ability in setting priorities, proposing new ways of creating efficiencies.
● Ability to be self-motivated and work independently and collaboratively.
● Ability to interest and motivate others.
● Awareness of and commitment to the library’s mission and importance.

● Excellent writing and public speaking skills.
● Ability to communicate effectively with donors, community volunteers, elected officials, staff, and the public.

● Ability to analyze fundraising data to identify trends and opportunities.
● Ability to develop budget projections and monitor progress toward goals.
● Ability to understand and explain basic aspects of planned giving tools.

● Demonstrates confidentiality, good judgment, diplomacy and tact in work with others.
● Thinks quickly, maintains self-control, and adapts to stressful situations.
● Embraces change and innovation in solving problems.
● Ability to plan work and establish priorities.

PHYSICAL AND WORK ENVIRONMENT: The physical and work environments described are representative of those that must be met by an employee to successfully perform the function of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

Physical Environment:
● The duties of this job include physical activities such as seeing/observing, hearing/listening, talking, keying, walking, lifting, standing, reaching, feeling, and grasping. The physical requirements for this position are sedentary and light work.

Work Environment: The work environment may include some or all of the following:
● Ability to work under time pressures such as frequent rush jobs, urgent deadlines, concerned donors, etc.


Salary range starts at $57,072.00. Benefits include paid holidays, vacation/sick/personal time, health insurance, retirement through TIAA after two consecutive years of employment.

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